Convert QuickBooks Files

If you are using the QuickBooks desktop version, you have to use it for daily payroll and bookkeeping services. However, sometimes users want to use the account from anywhere they want. You will get this feature from QuickBooks only. But before you convert the common files, you need to know how much work you have to do to complete the job. Here’s the list of files that you can convert, and the ways you can do it.

1. CHART OF ACCOUNT

You will get a normal account in QuickBooks online, similar to a bank, income, equity, assets, and accounts receivable. But it also has another type, the detail type, which allows the sub-categorization of your accounts in the chart of accounts. The conversion procedure adds generic information in the normal account type, and it can be changed later. You cannot convert the notes and bank account numbers.

2. BILLS AND PAYMENTS

When you have product receipts you can convert them into bills, but you cannot convert the bill received documents. When it comes to the bill payments, if it had a discount added to it, it can be converted as a credit to suppliers.

3. BUDGETS

You will get budgets only on QuickBooks online plus, and you can convert the loss and profit types in QuickBooks online.

4. CHARGES OF CREDIT CARD

You can convert the charges into a cost. When you make the bill payment with credit cards, they get converted into bills.

5. CLOSING DATE

You can convert the QuickBooks desktop dates, but it’s impossible to convert the password associated with it.

6. JOBS AND CUSTOMER

In QuickBooks, you can convert the jobs into sub-categories. It may not be all the information and customer details; you can convert some of it.

7. DISCOUNTS

The discount you have availed with QuickBooks can be converted into the online version easily. If you have discounts from suppliers, they can be converted as the outstanding balance.

8. DOCUMENTS

The documents listed under the company details will not get converted with the attachments with the documents.

9. FINANCIAL FEES

Existing charges can be converted to QuickBooks invoices, and you will not lose any data. QuickBooks Online recently does not have a process for assessing the charges for late payments, but you can check the report to see the customer dues and then you have to manually add the fees that will show up on the next invoice.

10. GROUP PRODUCTS

When you have group products in the desktop version, you can convert them to the items and services list. For group items and sales transactions, it will convert as packages. For purchase functions, all items will be converted.

11. INACTIVE THINGS ON THE LISTS

If you have vendors, customers, and accounts that are inactive or you don’t use them anymore in the data file of QuickBooks, you can convert them to the online plus account of QuickBooks as active things. If there’s no balance attached to the items, they will be labeled as inactive in the online version of QuickBooks.

12. INVENTORY

QuickBooks online plus has an inventory option. It uses the first in first out system for accrual. Only Windows desktop can convert the data to the online plus version of QuickBooks, MAC will not work. When you choose the inventory import option, you will have to select a date, and this is the software that will use to make the FIFO-based calculations.

13. FILE REPORTS

QuickBooks online version allows you to file and memorize the reports, but these memorized reports will not get converted from the desktop version. You have to recreate them in the online system and select the memory option.

14. VARIOUS CURRENCY

This is only available in the online version of QuickBooks. You can import it online only. However, you can create transactions in the desktop version but the online version will not support it. When you make transactions using three currency types, it will not be converted to the online version.

15. PAYROLL

For this, you have to fill up an online form to complete the functions after importing the data and then you can create the first check. Payroll details are limited when the conversion process is still on, and the checks will get stored as regular paychecks.

16. ONLINE BANKING

Credit card and bank accounts set up for bank feeds can lose the connections when it gets converted. Moreover, the bank rules will not change.

17. PROGRESS INVOICING IN QUICKBOOKS ONLINE

This is the latest option in QuickBooks online. You can progress the invoice and convert them easily from the desktop.

18. PURCHASE ORDERS

QuickBooks online plus has the purchase orders feature. You can import the orders that are already closed and they will not get attached to bills anymore.

19. PAYMENTS IN QUICKBOOKS

To make the payments in the online version, you have to create a merchant service account in the software, and you have to close the desktop account once the new one is ready to work.

20. RECEIVE PRODUCTS

The ways you receive products in the desktop version of QuickBooks are converted into bills. You have to check the bills and bill payment details for this.

21. RECONCILIATIONS

You cannot convert the past reconciliation reports, but the transactions attached with the reconciliation in the checklist will have an “R” in the column of QuickBooks online. So, this way you will identify which data has to be reconciled.

22. RECURRING TRANSACTIONS

You can import the data if you have QuickBooks plus and the essential support for recurring transactions. However, if you use the lower version of QuickBooks online, it will not support recurring transactions. So, before you import the information delete the templates to avoid errors from the system.

23. REPORTS

Online QuickBooks has a different report system. Some are the same as the desktop, but others are slightly advanced. The accrual reports will be almost the same for the items, but the cash basis will not match. So, you need to check the conversion before you select the option.

24. TERMS

The desktop and online features are almost similar. You can import the terms without changing them, but it will have other added terms.

25. VENDORS

The data of your vendor or supplier will get converted from the desktop version to the QuickBooks online.

CONCLUSION

You can convert files from the QuickBooks desktop version to the online one. This will help you access the details wherever you go and anytime you want to check them. Some items cannot be converted, check the QuickBooks terms and rules or raise a question in the QuickBooks forum.